Mail Merge In Microsoft Word 2011 For Mac
If you need to send batch documents to a group of individuals, the Microsoft Mail Merge feature is a fast and easy way to do it. Let’s review the step-by-step process.
Nov 14, 2019 Using the Mail Merge Feature in Microsoft Word 2016 for Mac. Mail merge is not just for documents; you can use it for brochures, newsletters, or materials for. Microsoft Word: How to do a Mail Merge in Mac 2011. If you use Microsoft Office 2011 with a Mac computer, you can easily import addresses or other data from an Excel spreadsheet or from your Apple Contacts and place them onto Avery labels, name badges, name tags or other products. Before you begin, open a blank document in Word and type the body of the email message you want to send. To send an email, a MAPI-compatible email program like Outlook or Gmail needs to be installed. Step 1: Prepare your main document. Go to Mailings Start Mail Merge E-mail Messages. Step 2: Set up your mailing list. If you’re printing letters with a Word 2011 mail merge, you’ll need to make envelopes for them. You might want to make a mail merge for envelopes for other purposes, too, such as sending out holiday cards or invitations. Make sure the Mail Merge Manager is visible; if. Apr 17, 2018 How to do a Mail Merge in Microsoft® Word for Mac® 2016. Print using Microsoft Word for Mac. See the steps to mail merge from an Excel spreadsheet onto an.
If you need to send batch documents to a group of individuals, for example, an invitation to an event or meeting; the Microsoft Mail Merge feature is a fast and easy way to do it. We previously showed you show to prepare documents using the Mail Merge feature in Word 2016 for Windows, but the process a little bit different for users of Word 2016 for Mac. In this article, we show you how it works.
Using the Mail Merge Feature in Microsoft Word 2016 for Mac
Mail merge is not just for documents; you can use it for brochures, newsletters, or materials for mass mailings. Setting up a document for mail merge is a two-part process, which includes the main document and the data source consisting of the names and addresses of the individuals for each document. Information stored in the data source is used by Word to combine then generate documents for each.
Let’s begin by gathering information for each recipient called the Field Name. A field name contains information such as the name, address, and salutation. Another important part of creating a mail merge document is the Form, which includes information delivered to the recipient. The sample letter below contains a list of fields I will include in each document.
Create Recipient Lists
Launch Microsoft Word, then select the Mailings tab > Select Recipients > Create a New List.
The data source window will appear on the screen. As you can see, the List Fields are already populated with names you could use. Just to be safe, I would remove all of them and use your own to avoid any confusion. Select each field, then click the minus button to remove it. After clearing each field, proceed to enter your own. You can organize each field, using the up and down arrow. When you are done, click Create.
Give the data source a name then click Save.
Populate the fields with the names and addresses of each recipient, when complete, click OK. Note, to add or remove a record, click the plus or minus sign in the lower-left corner of the window.
Insert Merge Fields and Finish Merging Document
Now comes the easy part, inserting your merge fields. Select the Mailings tab, then click Insert Merge Field, then choose your merge field. Repeat the steps to populate your document with the appropriate merge fields.
Save the form letter, select the Mailings tab, then click Finish & Merge button then click Edit Individual Documents.
You can then review your documents or print them.
Users of Word 2016 for Windows will notice there are slight differences between both versions. Word 2016 for Mac is ironically reminiscent of Word 97 for Windows. Regardless, both produce the same results.
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If you’re printing letters with a Word 2011 mail merge, you’ll need to make envelopes for them. You might want to make a mail merge for envelopes for other purposes, too, such as sending out holiday cards or invitations. Grammarly for word mac free download.
Make sure the Mail Merge Manager is visible; if not, in Word, choose Tools→Mail Merge Manager from the menu bar to turn it on. To merge to envelopes, only the first step of the Mail Merge Manager needs special instructions. The rest of the steps are the same as for merging to a letter. Follow these steps to choose your envelope’s size for the mail merge:
Mail Merge In Word Mac 2011
In the Mail Merge Manager, click Select Document Type and then choose Create New→Envelopes.
Word creates a #10 standard business size envelope by default. If that’s the envelope size you need, click OK to close the Envelope dialog and then go on to Step 2 of the Mail Merge Manager.
If you want to use an envelope size other than #10 standard business size, keep reading.
Click the Page Setup button.
Choose a paper size from the Paper Size pop-up menu.
Click OK.
The Envelope dialog returns.
If the envelope size you need is in the Paper Size pop-up menu, click OK to close the Envelope dialog.
If the envelope size you need isn’t in the Page Setup dialog, click OK to close the Page Setup dialog to return to the Envelope dialog where you can try these additional steps.
In the Envelope dialog, click the Custom button.
In the Envelope Size pop-up menu, choose a size from the pop-up menu. (Move the mouse cursor to the top of the list to find the envelopes.)
If the envelope size you need is in the Envelope Size pop-up menu in the Custom Page Options dialog, click OK. Then click OK to close the Envelope dialog. Complete the merge starting with Step 2 of Mail Merge Manager.
If the envelope size you need isn’t in the Envelope Size pop-up menu in the Custom Page Options dialog, at the bottom of the pop-up menu, choose Custom. Word allows you to provide width and height attributes for your envelope in the Envelope Size dialog.
Click OK to close the Envelope Size dialog; click OK to close the Custom Page Options dialog; and click OK to close the Envelope dialog.
Complete the merge starting with Step 2 of the Mail Merge Manager.